YITH Request a Quote for WooCommerce

YITH Request a Quote for WooCommerce is the extension that transforms WooCommerce stores with variable-price catalogs, B2B products, or consultative selling into operations where the customer requests a quote instead of buying directly. Ideal for wholesalers, manufacturers, and specialty stores, this module eliminates fixed public pricing and centralizes negotiation from the back office, while maintaining WooCommerce's native order flow as the basis for traceability.

Introduction to YITH Request a Quote for WooCommerce

YITH Request a Quote for WooCommerce turns the quoting process into a structured flow within WooCommerce, eliminating the friction of sending quotes by email without registration, history, and the possibility for the customer to accept them with a single click from their user area.

The technical nature of this plugin leverages WooCommerce's existing order infrastructure: it doesn't create a parallel layer, but rather extends order statuses to include request, review, and acceptance phases. This reduces communication errors and prevents the sales team from operating outside the system, in email threads that are impossible to audit.

Imagine a wholesale store manager who receives five to ten price requests daily through various channels. With this tool, each request is entered as a quote in the back office. The manager adjusts prices, adds internal notes, and sends the proposal to the customer, who accepts or negotiates without leaving the store. The entire workflow is recorded and auditable.

Product overview

Managing custom prices in WooCommerce stores geared towards B2B or configurable products is one of the most frequent bottlenecks in growing operations, because the standard checkout does not include pre-negotiation or allow selectively hiding prices without losing functionality.

Before implementing this plugin, a store with variable pricing relied on manual solutions: the team would answer emails, generate PDFs outside of WooCommerce, and then manually create the order with the agreed-upon price. This process was slow, error-prone, and completely opaque to the customer. With the extension active, the workflow is fundamentally transformed.

• Without the add-on: The customer sees prices that don't reflect their purchase volume or business relationship, or simply doesn't see a price and abandons the process because they don't know how to proceed. The team manages the negotiation outside the system, without any traceability.
• With the active add-on: The customer adds products to a quote list, sends the request with specific notes, and receives a customized proposal directly from the WooCommerce panel, with adjusted pricing and clear conditions.
• Observable result: The consultative sales cycle is shortened, the team operates from a single system, and the client has a history of quotes accessible from their account, reducing repeated inquiries and misunderstandings in the final price.

Requirements and compatibility

Before deploying this extension to production, it is advisable to check that the WordPress environment has WooCommerce active and configured, that user roles are correctly defined, and that the themes used do not aggressively overwrite the cart or checkout templates, as these are the areas that the tool functionally modifies.

• It relies on WooCommerce as its base engine; without it, the extension has no functional context in which to operate, as it leverages its order statuses, customer area, and product system.
• Compatible with standard checkout flows, user role management, price visibility by category, taxes applied to accepted quotes, and payment gateways that are activated once the customer confirms the proposal.
• In stores with highly customized themes or other plugins that modify the shopping cart or customer area, it is advisable to validate in a staging environment before publishing changes, especially if the catalog mixes fixed-price products and made-to-order products.

Key benefits for your operation

• Centralization of the negotiation process: Many B2B sales teams waste hours managing quotes outside the system. This module brings the entire workflow to the WooCommerce back office, where each request has a status, a responsible party, and a history, eliminating the need for multiple emails and external spreadsheets.
• Granular control over price visibility: Displaying or hiding the public price based on customer type or product category is a recurring need in mixed B2B/B2C operations. This tool allows you to selectively hide prices and replace the purchase button with an order form, without disrupting the catalog structure.
• Reducing friction in the acceptance process: Customers who receive a quote typically have to respond by email, which causes delays. With this add-on, customers can access their user area, review the proposal, and accept it with a single click, instantly converting the quote into an order.
• Complete traceability of the commercial cycle: Every request, price change, and acceptance is recorded as part of the WooCommerce order history. This facilitates internal audits, dispute resolution, and quote conversion analysis without relying on external tools.
• Automation of notifications and statuses: The team doesn't need to manually remember which quotes are pending a response. The extension manages automatic notifications to the client and administrator for every status change, reducing the risk of a request going unanswered.
• Scalability without added complexity: As the volume of requests grows, the system requires no structural changes. Quotes are managed as orders in an environment already familiar to the team, reducing the learning curve and allowing for the seamless onboarding of new operators.

Highlighted Features of YITH Request a Quote for WooCommerce

• Independent shopping cart quote list: Customers can add products to a separate request list from their regular shopping cart. This is key in stores where both direct purchase and discounted products coexist, because it prevents mixing flows and confusing the user during the process.
• Customizable application form: The administrator can configure which fields to request from the client when sending the quote: quantity, terms, commercial notes, or other relevant variables. Having this information from the start reduces the number of exchanges needed before generating the proposal.
• Edit prices directly from the back office: The administrator can adjust the price of each product line within the quote before sending it. There's no need to create a manual order or modify the product price in the catalog, which protects the consistency of inventory and public pricing.
• Direct conversion of quote to order: When the customer accepts the proposal, the quote automatically becomes a WooCommerce order with the agreed-upon price. That order then goes through the standard checkout process, meaning taxes, shipping methods, and payment gateways are applied without any additional setup.
• Role management and conditional visibility: It's possible to configure which user roles see the quote request button and which see the price and the direct purchase button. A store that sells to distributors and end consumers can differentiate the experience without duplicating the catalog.
• Centralized management panel for quotes: All requests appear in a specific section of the back office, filtered by status, client, and date. This allows the sales team to prioritize, assign, and track requests without leaving the WooCommerce admin environment.

Who is this product for?

This add-on is especially useful for those who operate stores where the price isn't fixed or where the business relationship requires a negotiation stage before payment. It's also valuable when the catalog includes customizable products, volume orders, or customers with custom rates that can't be publicly displayed.

• Administrators and technicians of B2B or mixed stores who need to control which customers see prices, how requests are registered and how they become orders without losing traceability in the process.
• Teams that manage multiple customer accounts or several market segments and need the system to differentiate flows without requiring manual intervention in each case.
• Sales and UX managers who know that a customer without a visible price will abandon the process if they don't have a clear, structured contact channel, and who want to turn that friction into a consultative sales opportunity.

Real-world use cases

• Distributor of industrial materials: The store has hundreds of products with prices that vary depending on volume and customer. Without a suitable tool, the team receives requests by email, negotiates outside the system, and manually creates orders with the agreed-upon price. With this module, each registered customer sees a request button instead of the price, submits their list with quantities, and receives an adjusted quote directly in their account. The cycle is shortened, and the team operates from a single dashboard.
• Custom furniture store: The products have a base price, but the final cost depends on dimensions, materials, and finishes. The customizable request form allows the customer to specify these variables when requesting a quote, eliminating the initial email exchange to gather basic information. The administrator receives a complete request and can respond with a precise proposal from the back office.
• Company with special rate clients: Some customers have commercial agreements that shouldn't be visible to others. Using role management, the store displays standard prices to general visitors and customers, but replaces those prices with a quote form for roles with negotiated rates. Each proposal reflects the terms of the agreement without exposing sensitive information or duplicating the catalog.
• Importer with variable stock: Certain products are only available upon request and their price is subject to exchange rate fluctuations or supplier availability. Instead of leaving these products unpriced or hiding them, the store keeps them visible with an active order flow. The customer indicates their need, the administrator checks availability and responds with the price and lead time. The accepted quote automatically generates the order, without any additional manual steps.

Frequently Asked Questions about YITH Request a Quote for WooCommerce

Short description

WooCommerce extension that replaces direct purchase with a quote flow managed from the back office, with negotiable prices, full traceability, and automatic conversion to order when the customer accepts the proposal.